Job Description
Job Title: Administrative Assistant
Hours: Full Time Position
Salary Range: Salary based on experience
Location: Larchmont, NY
Work Location: On-site/In Office
Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.
Key Duties and Responsibilities:
- Manage daily administrative tasks, including answering phones, and scheduling
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
Required Skills and Proficiencies:
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Ability to work with little supervision and the ability to take initiative
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Experience writing and delivering communications to other departments
- Strong attention to detail
Preferred Work Related Experiences:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Experience in Salesforce is helpful
Preferred Educational Background:
- High school diploma or equivalent; associate or bachelor’s degree preferred.
To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.
Job Tags
Full time, Work experience placement,