Job Description

We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.

POSITION: Administrative Assistant LOCATION: Portland, Oregon CLASS: Salary, Non-Exempt SHIFT: Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday

Comprehensive Benefits package that includes:

• Competitive hourly/salary rate
• Medical/dental/vision/life insurance
• Flexible spending accounts – Cafeteria 125 Plan
• Long Term Disability
• Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
• Accrued personal days – 20 days per year
• 401k with a company match

Minimum Job Requirements:

• Two (2) years administrative, secretarial or clerical experience
• Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
• Regular and on-time attendance
• Excellent verbal and written communication skills
• Excellent organizational skills
• Professional demeanor and appearance
• Internet literate
• Ability to learn processes and procedures quickly
• Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:

Complete and stay on top of all tasks delegated by regional managers and supervisor

• Manage the entire abandonment process from start to finish for properties in your portfolio
• Process rent increases annually
• Mail resident bills monthly
• Be able to process rent payments received at the corporate office
• Train and be a resource for community managers
• Maintain constant correspondence between regional managers and community managers
• Cover the front desk when the receptionist is absent – includes processing and tracking applications
• Process notices including 30 day, 72 hour, etc.
• File FED’s and pull DMV records
• Complete community newsletters and miscellaneous fliers
• Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
• Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
• Maintain website by keeping information current
• Create and update procedures
• Update certain registrations for communities

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.

Compensation details: 22-24 Hourly Wage

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Job Tags

Hourly pay, Flexible hours, Shift work, Monday to Friday,

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