Job Description

Key Responsibilities:

• Assist in the planning and coordination of conferences, from inception to completion.

• Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.

• Communicate with sponsors and venue to ensure timely delivery of event requirements.

• Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.

• Ensure compliance with event policies and timelines

• Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.

• Provide administrative support to the company president

• Create and update conference webpages. Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)
• Update and maintain forms in Wufoo

Qualifications:

• Proven experience in event planning, conference coordination, or related administrative roles.

• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.

• Excellent written and verbal communication skills.

• Ability to work well under pressure and in a fast-paced environment.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo

• • Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am – 5:30pm)

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