DOC VANDALIA OPERATIONS MAILROOM OFFICE ADMINISTRATOR II (UPWARD MOBILITY) Job at State of Illinois, Vandalia, IL

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  • State of Illinois
  • Vandalia, IL

Job Description

Job Requisition ID: 44004 
  Closing Date/Time: 01/17/2025
Agency: 
Department of Corrections - Vandalia Correctional Center
Class Title: OFFICE ADMINISTRATOR II - 29992 
Skill Option:  Keyboarding 
Bilingual Option:  None 
Salary: Anticipated Starting Salary $4,130/month; CBA Applies; Full Range: $4,130- $5,568/month
Job Type: Salaried
Category: Full Time 
County: Fayette
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 44004

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

 

Position Overview

The Illinois Department of Corrections is looking for a motivated organized individual to become part of the business office/mailroom at the Vandalia Correctional Center. The candidate will perform clerical functions in the supervision and operation of the mailroom. The individual will process all incoming and outgoing mail for the facility. We encourage all interested candidates to apply according to the instructions listed on the job posting.

Essential Functions

  • Processes and inspects all incoming and outgoing individuals in custody mail.
  • Directs distribution of all incoming Institutional mail.
  • Receives and distributes all privileged and legal correspondence, special letters, and packages.
  • Daily review and monitoring of electronic communications and postage needs.
  • Responds to individuals in custody and staff regarding various mail issues and mailroom procedures.
  • Serves as working supervisor.
  • Performs other duties as required or assigned which are reasonably withing the scope of those enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience; or two (2) years of independent business experience.
  • Requires the ability to keyboard accurately at 30 words per minute.
  • Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

  • Prefers at least two (2) years of experience working with office practices, procedures, and programs.
  • Prefers extensive knowledge of composition, grammar, spelling, and punctuation as compared to the completion of high school.
  • Prefers extensive knowledge of basic mathematics as compared to completion of high school.
  • Prefers at least two (2) years of experience working with computer programs.
  • Prefers at least two (2) years of experience multitasking and prioritizing workload to meet deadlines.
  • Prefers at least two (2) years of experience doing record keeping and filing.
  • Prefers at least two (2) years of experience operating commonly used manual and automated office equipment.
  • Prefers at least two (2) years of prior mail processing experience.
  • Prefers the ability to follow oral and written instructions.
  • Prefers excellent communication and interpersonal skills.

Conditions of Employment

  • Requires ability to pass the IDOC/IDJJ background check.
  • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
  • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Monday-Friday 7:00am-3:00pm; Saturday-Sundayoff 
Work Location:  Vandalia - 1876 US Highway 51 
Agency Contact:  Shelly White
Email: shelly.r.white@illinois.gov
Posting Group:  Office & Administrative Support

 

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions . There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

 

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

 

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

 

As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance

· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement. · Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:
For Benefit Information Click Here

Job Tags

Holiday work, Full time, Contract work, Flexible hours, Saturday, Monday to Friday,

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