Job Description

Position: Executive Assistant to C-Suite Executive

Location: San Antonio, Texas (on site position)

Salary: $75,000 - $85,000 annually

Overview:

We are seeking a highly skilled and proactive Executive Assistant to provide exceptional support to a C-Suite executive. The ideal candidate will have a minimum of 5 years of experience working in high-level executive support, showcasing strong organizational, communication, and problem-solving skills. This role requires the ability to anticipate needs, manage confidential information, and thrive in a fast-paced environment.

Key Responsibilities:

• Manage the executive’s complex calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare high-quality correspondence, reports, and presentations for internal and external stakeholders.
• Coordinate and organize meetings, including creating agendas, compiling materials, and taking detailed minutes with action items.
• Serve as a liaison between the executive and internal/external stakeholders, ensuring clear communication and follow-up.
• Handle confidential information with discretion and professionalism.
• Oversee administrative tasks such as expense reports, vendor management, and office supply orders.
• Proactively manage priorities and deadlines, ensuring the executive’s day runs smoothly.
• Assist in planning and executing events, board meetings, and special projects.
• Provide personal assistance to the executive as needed, including managing personal appointments and errands.

Qualifications:

• Minimum of 5 years of experience supporting C-Suite executives or senior leadership.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools (e.g., Concur, Zoom, DocuSign).
• Exceptional organizational and multitasking skills with a keen eye for detail.
• Ability to communicate effectively and professionally, both verbally and in writing.
• Proven ability to handle confidential information with integrity and discretion.
• Highly adaptable, with the ability to prioritize and respond quickly in a dynamic environment.
• Bachelor’s degree preferred but not required; relevant certifications are a plus.

Compensation & Benefits:

• Competitive salary up to $85,000 annually.
• Comprehensive benefits package, including health insurance, PTO, and 401(k).

If you are an organized, resourceful, and professional Executive Assistant looking to make a meaningful impact, we’d love to hear from you!

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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