Job Description

About Noodle & Boo

Noodle & Boo is a leading U.S.-made luxury baby care brand with a mission to create gentle, effective, and purposeful products for babies, moms, and families. For over 20 years, we’ve combined uncompromising quality with a heart for giving back—supporting foster children and babies through The Grace Foundation. As we enter our next phase of growth, we’re looking for an exceptional Executive Assistant to support our CEO and help orchestrate company operations.

The Opportunity

The Executive Assistant is a trusted partner to the CEO—balancing high-level administrative support with hands-on coordination across HR, legal/trademarks, certifications, office/facilities, and company events. You’ll run complex calendars and travel, prepare materials and briefings, track follow-ups and deadlines, and serve as a communications hub. This is a fast-paced, on-site role with visibility across the organization and the chance to shape how we work as we scale — ideal for someone with a blend of executive support and HR operations experience.

Key Responsibilities

• Provide executive support to the CEO: manage calendar, travel, agendas, minutes, and follow-ups; prepare presentations and reports.
• Draft and polish executive communications; coordinate internal announcements and external correspondence.
• Support CEO-led foundation activities and manage annual updates for certifications (e.g., Woman-Owned Business).
• Maintain personnel files; coordinate new-hire onboarding schedules; support benefits/401(k) communications (administrative coordination only); assist with HR documentation, compliance tracking, and employee engagement initiatives as needed.
• Track legal invoices, and budgets; coordinate with outside counsel; maintain trademark/IP portfolio and filings.
• Oversee office/facilities vendors (janitorial, maintenance, security); ensure a polished, guest-ready environment.
• Plan and coordinate company events, team gatherings, offsites, and basic vendor logistics.
• Build light project/OKR trackers; surface risks and deadlines; ensure owners and next steps are clear.
• Uphold confidentiality, version control, and organized executive records.
• Model Noodle & Boo’s culture of Mutual Respect and Kindness in every interaction.

  What We’re Looking For

• Bachelor’s degree required (Business, Communications, or related field). MBA, preferred.
• 5+ years of executive assistant or senior administrative experience supporting C-level leaders; experience in HR coordination or people operations strongly preferred.
• Demonstrated mastery of complex calendaring, domestic/international travel, and meeting orchestration.
• Excellent written communication and document formatting (slides, briefs, agendas); strong judgment and discretion.
• Proficiency with Google Workspace or Microsoft 365; familiarity with Zoom/Teams and expense/travel tools.
• Highly organized, proactive, and service-oriented; able to anticipate needs and manage shifting priorities.
• Comfortable onsite in Los Gatos with occasional after-hours support for critical meetings/events.

Company Benefits

• Medical, Dental and Vision Plan
• Company sponsored Life Insurance
• 401(k) with guaranteed company contribution
• Paid Time Off (designed to reward tenure)
• Paid Holidays
• Generous product discounts
• Casual work atmosphere with a friendly, work-life-balance culture

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