Great culture and Growing Firm!
Candidate will provide executive level support to 2 top Managing Directors!
They will serve as a primary source of contact for clients and employees all matters pertaining to those supported. The executive assistant must be creative, always have a backup plan and enjoy working within an entrepreneurial environment that is results-driven and community oriented.
Responsibilities:
• Manage and organize constantly changing calendars
• Manage and arrange travel arrangements both domestic and international
• Successfully coordinate meetings and conference calls involving multiple parties across
multiple time zones
• Communicate effectively with clients, employees and those supported
• Manage and organize ad-hoc projects including event planning and recruiting
• Handle personal assistant work as needed
• Complete a broad variety of administrative tasks including; scanning, faxing, filing, completing
expense reports, entering business cards and composing and preparing correspondence
• Provide phone coverage to those supported and others as needed
• Offer backup coverage for other members of the administrative team as needed
Skills:
• Detail-oriented
• Highly organized
• Excellent written and verbal communication skills• Forward looking thinker and problem solver who actively seeks opportunities and proposes
solutions
• Desire to go above and beyond for all required tasks
• Proven ability to multi-task and effectively prioritize
• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point)
• Commitment to being a team player and contributing to the MTS culture
Education and/or Experience:
• Bachelor’s degree from an accredited college or university
• 5+ years of senior level support experience, preferably from within the financial industry