Job Description

BIG LA is looking for an Executive Assistant/Office & Community Coordinator

Do you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don’t mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG – Bjarke Ingels Group.

Executive Assistant / Office & Community Coordinator will be responsible for:

• Answering office phone line and e-mail and redirecting to the appropriate party
• Coordinating TaskRabbits for office maintenance and repairs as needed
• Monitoring and purchasing office supplies
• Greeting guests and procuring beverages/catering set ups for meetings
• General office appearance and maintenance, including plant/flower care and trash removal
• Receiving/distributing mail and coordinating shipments for the office
• Assisting with printing, mounting, and binding project materials as needed
• Hosting and coordinating office events, such as Friday Bars and Team Dinners
• Providing schedule, travel assistance, and ad hoc support to Partner-in-charge
• Document filing, preparing organization for business matters related to Partner-in-charge

We seek a person who:

• Prior experience with facilities management helpful; interest in facilities management highly desired
• Is organized, structured and detail oriented with a positive can-do attitude
• Has a professional presence
• Is a good colleague and a team-player
• Is capable of multi-tasking
• Demonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethic
• Is proactive and completes tasks with a sense of urgency
• Has excellent interpersonal skills and written communication skills
• Feels that no administrative task is too little or too great
• Is a natural people-person who enjoys a busy and creative environment
• Is fluent in English
• Is extraordinarily service-minded, discreet, positive and trustworthy
• Proficient in basic computer skills, Microsoft Office Suite a plus

At BIG, we value and encourage the following qualities:

• Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them
• Be reliable – be someone leadership can trust to deliver on any task
• Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make
• Be consistent – prove you can do it, and then do it again and again
• Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up
• Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it
• Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious
• Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!
• Be generous – share your knowledge and skills with other BIGsters and mentor others when you can

Compensation range for this role is $55,000 - 65,000 USD, based on relevant skills and professional work experience.

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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