Job Description

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to the Chief Clinical Officer (CCO) for their client located in Menlo Park, California. This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced environment. The Executive Assistant will play a crucial role in supporting the CCO and other senior leaders, ensuring smooth operations and effective communication within the organization.

• Work closely with the CCO on to-do lists and help execute priorities.
• Review and prioritize the CCO's emails daily, flagging the most important items for attention. Respond, re-route, or file as appropriate.
• Manage calendar and meeting schedules efficiently.
• Update KPIs and dashboards, participate in departmental meetings, minute meetings as requested, and follow up on action items.
• Serve as a liaison with the executive team and assist with internal and external communications.
• Proactively schedule and plan all weekly, monthly, and management meetings.
• Make travel and hotel arrangements, register for conferences, and prepare detailed itineraries.
• Assist in assembling materials to prepare the CCO for meetings, distribute materials, follow up on outstanding items, and compile briefing documents.
• Plan and coordinate all logistical aspects of the CCO's travel arrangements.
• Process expense reports and handle additional duties as agreed upon with the CCO.

• Bachelor's degree and a minimum of 5+ years of executive support experience, preferably C-Suite support.
• Experience in a fast-growth tech start-up, biotech, or medical device environment is preferred.
• Strong organizational and time management skills.
• Excellent communication skills.
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
• Ability to work independently and proactively.
• Strong problem-solving skills.
• High level of professionalism and discretion.
• Experience with travel booking or expense reporting software.
• Able to work onsite at the Palo Alto Headquarters.

Salary Range: $53.77 - $71.66 per hour

Work Hours: Monday to Friday

Employees enjoy a dynamic and supportive work environment where their contributions make a meaningful impact on the company's mission.

For more details and to apply, please reach out to Ultimate Staffing Services.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Similar Jobs