Job Description

We are seeking a highly organized and detail-oriented Construction Accounting & Office Operations Manager to lead the financial and administrative functions of our construction-based steel fabrication office. This role is ideal for someone with a strong background in construction accounting, job costing, and compliance, who also thrives in managing office operations, HR processes, and overall team support. The ideal candidate will play a critical role in ensuring accurate cost tracking, timely reporting, and efficient day-to-day operations in a fast paced, field-oriented environment.

Roles and Responsibilities:

Accounting & Financial Oversight

• Handle Accounts Payable and Accounts Receivable
• Manage company credit cards, track receipts, and ensure accurate job costing
• Monitor payment terms, aging reports, and follow up on outstanding invoices
• Allocate labor, material, and equipment costs to correct job codes
• Prepare budget vs. actual reports, quarterly filings, and year-end taxes
• Perform bank reconciliations
• Track and maintain company business licenses

Human Resources & Compliance

• Manage new hire process: applications, background checks, system entry, SSI verification, and orientation scheduling
• Conduct employee onboarding including time tracking setup, benefits enrollment, and safety paperwork
• Ensure driver compliance and maintain insurance records
• Track employee certifications (e.g. welding, OSHA, safety) and schedule necessary trainings and re-certifications
• Oversee Workers' Compensation claims, including return-to-work, light duty tracking, and documentation
• Maintain incident tracking, SDS sheets, and provide safety support and reporting
• Schedule annual employee reviews and document performance discrepancies and disciplinary actions
• Process terminations and ensure return of company property

Payroll & Time Management

• Manage payroll processing, taxes, and garnishments
• Proficient in prevailing wage compliance
• Oversee time tracking, job costing accuracy, and attendance monitoring
• Track PTO, sick days, safety bonus hours, overtime, and ensure labor law compliance
• Reconcile timesheets with production schedules

Operations & Time Management

• Maintain a clean, professional, and safe office environment
• Manage office systems and infrastructure
• Oversee vendor relationships (uniform, janitorial, suppliers), with a focus on supporting our upcoming new facility
• Track and maintain company vehicles and equipment inventory
• Develop and maintain SOPs for all office and operational processes

Project Administration

• Build and maintain physical and digital job file structures (contracts, inspections, certs, submittals, drawings, insurance)
• Track change orders, approvals, revisions, and related billing
• Manage lien waiver preparation and tracking
• Track project costs and generate weekly reporting on hours, materials, and billing
• Oversee small project billing and tracking system
• Support WIP tracking and reporting
• Provide strong job costing support across all functions

Employee Engagement

• Plan and coordinate employee appreciation efforts and morale-boosting events

REQUIREMENTS

• Proven experience in office management, preferably in a construction or field service environment
• Solid understanding of job costing, WIP reporting, and project administration
• Strong organizational and problem-solving skills
• High level of attention to detail with ability to prioritize multiple tasks
• Proficient in payroll systems, time tracking software, and accounting platforms
• Familiarity with HR practices, safety compliance, and certification tracking
• Excellent communication skills and ability to interface with all departments

BONUS QUALIFICATIONS:

• Experience generating weekly project and safety reports
• Previous success optimizing internal systems or creating new processes
• Hands-on experience supporting transitions to new facilities or infrastructure upgrades

Benefits:

• 401(k)
• Health Insurance
• Dental + Vision
• PTO
• Vacation Time
• Sick Leave
• Employer Paid Long Term Disability
• Paid Holiday

Location / Schedule: Woodburn, Oregon (on-site), Monday - Friday

FABCO is an equal-opportunity employer. Employees and applicants will not be discriminated against based on race, color, religion, sex, national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, or political affiliation.

Job Tags

Similar Jobs