Job Description

Location: Hybrid in Irvine, CA or North Chicago, IL - Cannot be remote

Skills Needed

• Leading strategic initiatives
• Very good project manager for event.
• Scientific exchange, symposiums, conference, meeting planning experience
• TA-ageing, aesthetic , skin care good to have.
• Working with publication group
• Project manager for event, from big pharma company .
• Large scale project, well organized
• Smartsheet .
• Pharma experience is needed .

Job Description

The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including (not exhaustive) functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposium and Skincare R&D Summit and as well project management for Culture, Capabilities and Onboarding initiatives.

This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings .

This is role requires strong project management, event planning and support of several projects and continuous improvements.

The position operates in a highly regulated environment , ensuring compliance to the HCP code and other regulations .

Key Duties and Responsibilities: 60%

• Functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposia and Skincare R&D Summit Event Management – location scouting, scheduling and leading planning meetings, coordinating event logistics, communicating with participants, preparing meeting materials, and executing onsite, production vendor management .
• Co-ordination with creative agencies for logistics for the Science of Aging events
• Agency SLA management and RFPs when appropriate
• Maintaining and reconciling event budgets
• Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
• Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
• Management of process for all event materials
• Creation of communication plans for all meetings and events
• Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
• PO, invoice, payments management for all events

Operations & Projects: 30%

• Creative management and content creation for functional teams presentations
• SharePoint ownership for process improvement and content enhancing
• Business Processes building and continuous improvements for event planning
• Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint ).

Develop and maintain event industry knowledge: 5%

• Recognise event industry trends and understand current travel guidelines
• Maintain excellent venue and destination knowledge
• Comply with current pharmaceutical code of practice in relation to meetings and events
• Continuously evaluate emerging technological innovations to enhance event production and virtual offerings

Compliance and Governance: 5%

• Ensure that all activities related to events are compliant and in line with the internal and external standards
• Ensure that payments for KOLs are received on time

Essential experience, skills and competencies

• Bachelor’s degree in business, Life Science or Project Management
• Broad understanding of the pharmaceutical business and strong project management/project planning experience on global projects
• Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
• Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
• Outstanding organization skills with close attention to detail
• Highly professional and Proven Learning Agility
• Ability to work well under pressure
• Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
• Professional experience 7+ years of event/conference management experience
• Knowledge/experience of regulated/high compliance sector

Other Requirements (e.g., Travel):

• Ability to travel up to 10% internationally, including overnight stays is required

Job ID - 25-34428

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity,

national origin, disability, or status as a protected veteran.

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